What is E-Verify?
E-Verify is an internet-based system offered through a partnership between the U.S. Department of Homeland Security’s United States Citizenship and Immigration Services and the Social Security Administration. This no-cost system allows employers to electronically verify the employment eligibility of newly hired employees. E-Verify is an extension of the I-9 process where information obtained from the Form I-9 is entered directly into E-Verify no later than the third business day after the employee’s start date. E-Verify offers fast results for employers while automatically confirming 98% of employees as “work authorized.”
By utilizing this federal system, state agencies comply with Act 402.
What is Act 402?
Effective Aug. 15, 2011, Act 402 of the 2011 Regular Legislative Session (regarding the hiring of aliens not authorized to work in the United States) provides that an employer shall not be subject to civil penalties pursuant to the provisions of the law upon a showing of either:
1) The citizenship or work authorization status of every employee has been verified by the use of the federal E-Verify System or
2) Each employee has provided a photo ID and one of the following documents which the employer has retained a copy for his records:
a) U.S. birth certificate or certified birth card,
b) Naturalization certificate,
c) Certificate of citizenship,
d) Alien registration receipt card, or
e) U.S. immigration form I-94 (with employment authorized stamp).
OSUP E-Verify Enrollment Form:
The OSUP E-Verify Enrollment Form (OSUP/F96) must be completed and returned to OSUP no later than Jan. 1, 2012. This form can be found on the OSUP Forms page.
OSUP requires that agencies fax the documents listed below to 225.219.4432 no later than Jan. 1, 2012.
OSUP E-Verify Enrollment Form (OSUP/F96)
Signature Page of E-Verify Memorandum of Understanding (MOU)
Print out from E-Verify system of agency profile information
For more information about what OSUP is requiring of agencies please refer to OSUP Memo 2012-08.
For more information and reference guides please visit the official E-Verify website.
PowerPoint Presentations given by OSUP:
The following PowerPoint presentations were given by OSUP at the HR Directors meeting in September and the Civil Service Personnel Council in October.
OSUP E-Verify - 9/07/11 HR Directors meeting