Memoranda

Home / Division Offices / Office of State Uniform Payroll / Memos

Numerical OSUP memoranda are issued to advise agencies of policies and procedures issued by the Division of Administration and/or the Office of State Uniform Payroll, changes to federal or state laws regarding payroll related issues, information regarding withholding and/or report changes, etc. Agency-specific attachments are not available on this website. These are sent via email to the agency human resource director and employee administrator. Memoranda for the last 5 years can be accessed by clicking on the links provided below. A copy of OSUP memoranda not available on the OSUP website will be furnished to agencies on request.

All OSUP memoranda are electronically mailed to agency employee administrators and HR directors who have subscribed to the OTS Human Resource System Electronic Notification Listserv. Agency personnel who wish to receive memos electronically must self-subscribe to the HR Employee Administration Electronic Notification Listserv. For HR Directors, Employee Administration Managers and others who have already subscribed to this Listserv to receive memos and other correspondence from OTS through email, no action is required. To subscribe to the Listserv click on the link provided below and follow the instructions provided there.

OTS Human Resource System Electronic Notification Listserv

Memos by Fiscal Year:

OSUP Memoranda FY 2022-23

Memo No.	Date	Subject
2023-09	Sept. 22, 2022	Payroll Deductions Authorized for Calendar Year 2023 and Statewide Vendors/Products Removed from Payroll Deduction
2023-08	Sept. 21, 2022	Social Security Number Verification Report
2023-07	Sept. 15, 2022	Outstanding Employee Claim/Overpayment Balances as of June 30, 2022 for Separated Employees - Immediate Action Required
2023-06	Aug. 31, 2022	Affordable Care Act Standard Measurement Period Actions
2023-05	Aug. 25, 2022	Offset and Recoupment of Overpaid Wages, Annual Leave Buy Back, and Annual Leave Paid in Error Processing
2023-04	Aug. 23, 2022	2022 State Combined Charitable Campaign
2023-03	Aug. 22, 2022	National Payroll Week - Sept. 5 - 9, 2022
2023-02	July 18, 2022	Teachers' Retirement and Louisiana School Employees' Retirement Annual Salary File for 2021-22 (Retirement Return to Work Input File)
2023-01	July 15, 2022	Teachers' Retirement Annual Reporting of Sick Leave

OSUP Memoranda FY 2021-22

Memo No.	Date	Subject
2022-52	June 28, 2022	Calendar Year 2024 OSUP Pay Period Table & OSUP Calendar
2022-51	June 28, 2022	Social Security Number Verification Report
2022-50	June 23, 2022	Statewide Vendor Product Enhancement Approvals
2022-49	June 15, 2022	New Vendor/Product Approved for July 2022
2022-48	June 10, 2022	June/July Holiday and Fiscal Year End Payroll Processing Schedule
2022-47	June 06, 2022	Employee/Employer Retirement System Rates for Fiscal Year 2022/2023
2022-46	June 03, 2022	27 Pay Periods in Fiscal Year 2022-23
2022-45	Apr. 20, 2022	Report of LaGov HCM Aged Outstanding Payroll Checks
2022-44	Apr. 05, 2022	Annual SCCC Notification-Request for Coordinators
2022-43	Mar. 31, 2022	Social Security Number Verification Report
2022-42	Mar. 15, 2022	Outstanding Employee Claim/Overpayment Balances as of December 31, 2021 for Separated Employees-Immediate Action Required
2022-41	Mar. 14, 2022	Teleworking: Employees Living and/or Working in A State Other Than Louisiana
2022-40	Mar. 09, 2022	Affordable Care Act Infotype 9004 Entry for 2022
2022-39	Feb. 23, 2022	Release of Affordable Care Act Forms 1095-C
2022-38	Feb. 18, 2022	2022 Revised Louisiana State Tax Rates
2022-37	Feb. 11, 2022	Federal/State Tax Exempt Status and Other Critical Tax Information
2022-36	Feb. 11, 2022	2022 Tax Withholding for Non-Resident Aliens
2022-35	Feb. 04, 2022	Starmount Rate Increase Implementation Update to OSUP Memorandum #2022-18
2022-34	Jan. 28, 2022	Release of 2021 Forms W-2
2022-33	Jan. 11, 2022	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2022
2022-32	Jan. 07, 2022	Tax Rates for Calendar Year 2022
2022-31	Jan. 05, 2022	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notice Procedures
2022-30	Jan. 04, 2022	W-2 On-Line Self View and Print Availability Notice
2022-29	Dec. 22, 2021	Update to OSUP Memorandum #2022-24 2021 Affordable Care Act Reporting Deadline Extended
2022-28	Dec. 06, 2021	2021 Form W-2 Processing
2022-27	Dec. 02, 2021	Annual SCCC Campaign Close Notice-Reminder to Enter Payroll Deductions for the First Pay Period in 2022
2022-26	Nov. 23, 2021	Holiday Processing for December 2021
2022-25	Nov. 17, 2021	Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM
2022-24	Nov. 17, 2021	2021 Affordable Care Act Reporting
2022-23	Nov. 10, 2021	W-2 On-line Self View and Print Option
2022-22	Nov. 08, 2021	Update to OSUP Memorandum #2021-50 Employee/Employer Retirement System Rates for Fiscal Year 2021/2022
2022-21	Nov. 01, 2021	Review of IRC §457 and §403(b) Year-To-Date Deductions
2022-20	Oct. 28, 2021	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2021
2022-19	Oct. 28, 2021	OSUP Policy on Statewide Vendor Refunds
2022-18	Oct. 26, 2021	Update to Rate Changes for Statewide Vendor Products
2022-17	Oct. 26, 2021	Fringe Benefits Reporting for Calendar Year 2021
2022-16	Oct. 25, 2021	Aged Outstanding Checks Considered Abandoned Property
2022-15	Oct. 25, 2021	Holiday Processing for November 2021
2022-14	Oct. 25, 2021	Purchasing Savings Bonds
2022-13	Oct. 01, 2021	Annual Enrollment for Plan Year 2022
2022-12	Oct. 01, 2021	Social Security Number Verification Report
2022-11	Oct. 01, 2021	Affordable Care Act- 2022 Waiver Documentation
2022-10	Sept. 29, 2021	Payroll Deductions Authorized for Calendar Year 2022 and Statewide Vendors/Products Removed from Payroll Deductions
2022-09	Sept. 27, 2021	Rate Changes for Statewide Vendor Products
2022-08	Sept. 24, 2021	Update to OSUP Memorandum #2021-51 2019 Flexible Spending Account Unsubstantiated Claims - Immediate Action Required
2022-07	Sept. 22, 2021	Calendar Year 2023 OSUP Pay Period Table & OSUP Calendar
2022-06	Sept. 10, 2021	Outstanding Employee Claim/Overpayment Balances as of June 30, 2021 for Separated Employees- Immediate Action Required
2022-05	Sept. 08, 2021	Affordable Care Act Standard Measurement Period Actions
2022-04	Aug. 23, 2021	National Payroll Week-September 6-10, 2021
2022-03	Aug. 16, 2021	2021 State Combined Charitable Campaign
2022-02	Aug. 11, 2021	Teachers' Retirement and Louisiana School Employees' Retirement Annual Salary File for 2020-2021 (Retirement Return to Work Input File)
2022-01	July 16, 2021	Teachers' Retirement Annual Reporting of Sick Leave

OSUP Memoranda FY 2020-21

Memo No.	Date	Subject
2021-53	June 29, 2021	New Vendors/Products Approved for July 2021
2021-52	June 18, 2021	Social Security Number Verification Report
2021-51	June 16, 2021	2019 Flexible Spending Account Unsubstantiated Claims
2021-50	June 7, 2021	Update to OSUP Memorandum #2021-14 Employee/Employer Retirement System Rates for Fiscal Year 2021/2022
2021-49	June 3, 2021	Fiscal Year End Payroll Processing Schedules
2021-48	May 3, 2021	Report of LaGov HCM Aged Outstanding Payroll Checks
2021-47	April 13, 2021	Civil Service Rule 11.35(d) Leave
2021-46	April 13, 2021	OSUP Website
2021-45	April 6, 2021	Annual SCCC Notification - Request for Coordinators
2021-44	April 1, 2021	Social Security Number Verification Report
2021-43	March 29, 2021	2021 Tax Withholding for Non-Resident Aliens
2021-42	20210312March 12, 2021	Outstanding Employee Claim/Overpayment Balances as of 12/31/2020 for Separated Employees - Immediate Action Required
2021-41	20210302March 2, 2021	Affordable Care Act Infotype 9004 Entry for 2021
2021-40	20210219Feb. 19, 2021	Release of Affordable Care Act Forms 1095-C
2021-39	20210218Feb. 18, 2021	Federal/State Tax Exempt Status and Other Critical Tax Information
2021-38	20210202Feb. 2, 2021	Release of 2020 Forms W-2
2021-37	20210120Jan. 20, 2021	Tax Rates for Calendar Year 2021
2021-36	20210120Jan. 20, 2021	Statewide Vendor/Product Removed from Payroll Deduction: MSofA Dent-All Plan, Inc. (30047) Dental Policies
2021-35	20210106Jan. 6, 2021	W-2 On-line Self View and Print Availability Notice
2021-34	20210106Jan. 6, 2021	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2021
2021-33	20201230Dec. 30, 2020	Families First Coronavirus Response Act - Update
2021-32	20201218Dec. 18, 2020	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notice Procedures
2021-31	20201211Dec. 11, 2020	Update to Reverse and Replace Employee Check/EFT Procedures
2021-30	20201202Dec. 2, 2020	Annual SCCC Campaign Close Notice - Reminder to Enter Payroll Deductions for the First Pay Period in 2021
2021-29	20201201Dec. 1, 2020	2020 Affordable Care Act Reporting Deadline Extended
2021-28	20201201Dec. 1, 2020	Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM
2021-27	20201130Nov. 30, 2020	2020 Form W-2 Processing
2021-26	20201120Nov. 20, 2020	Holiday Processing for December 2020
2021-25	20201120Nov. 20, 2020	Statewide Vendor Product Enhancement Approvals
2021-24	20201110Nov. 10, 2020	Calendar Year 2022 OSUP Pay Period Table & OSUP Calendar
2021-23	20201030Oct. 30, 2020	Holiday Processing for November 2020
2021-22	20201028Oct. 28, 2020	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2020
2021-21	20201027Oct. 27, 2020	Review of IRC §457 and §403(b) Year-to-Date Deductions
2021-20	20201027Oct. 27, 2020	Fringe Benefits Reporting for Calendar Year 2020
2021-19	20201027Oct. 27, 2020	OSUP Policy on Statewide Vendor Refunds
2021-18	20201027Oct. 27, 2020	Purchasing Savings Bonds
2021-17	20201027Oct. 27, 2020	Aged Outstanding Checks Considered Abandoned Property
2021-16	20201022Oct. 22, 2020	W-2 On-line Self View and Print Option
2021-15	20201019Oct. 19, 2020	Affordable Care Act - 2021 Waiver Documentation
2021-14	20201016Oct. 16, 2020	Update to OSUP Memorandum #2020-49 Employee/Employer Retirement System Rates for Fiscal Year 2020/2021
2021-13	20201002Oct. 2, 2020	Payroll Deductions Authorized for Calendar Year 2021
2021-12	20201001Oct. 1, 2020	Presidential Memorandum Payroll Tax Deferral Employee Share Social Security Tax
2021-11	20200929Sept. 29, 2020	Annual Enrollment for Plan Year 2021
2021-10	20200928Sept. 28, 2020	Revised Calendar Year 2021 OSUP Calendar
2021-09	20200925Sept. 25, 2020	Social Security Number Verification Report
2021-08	20200915Sept. 15, 2020	Affordable Care Act Standard Measurement Period Actions
2021-07	20200910Sept. 10, 2020	Outstanding Employee Claim/Overpayment Balances as of June 30, 2020 for Separated Employees-Immediate Action Required
2021-06	20200901Sept. 1, 2020	2020 State Combined Charitable Campaign
2021-05	20200820Aug. 20, 2020	National Payroll Week- September 7-11, 2020
2021-04	20200818Aug. 18, 2020	LEO Withholding Election Availability Update to OSUP Memoranda #2020-32 and #2020-42
2021-03	20200807Aug. 7, 2020	Annual SCCC Notification- Request for Coordinators
2021-02	20200701July 1, 2020	Teachers' Retirement Annual Reporting of Sick Leave
2021-01	20200701July 1, 2020	Teachers' Retirement and Louisiana School Employees' Retirement Annual Salary File for 2019-2020 (Retirement Return to Work Input File)

OSUP Memoranda FY 2019-20

Memo No.	Date	Subject
2020-53	20200630June 30, 2020	Social Security Number Verification Report
2020-52	20200619June 19, 2020	Louisiana Deferred Compensation Contributions and 27 Pay Periods in Calendar Year 2020
2020-51	20200604June 4, 2020	Fiscal Year End Payroll Processing Schedules
2020-50	20200603June 3, 2020	New Vendors/Products Approved for July 2020
2020-49	20200603June 3, 2020	Update to OSUP Memorandum #2020-19, Employee/Employer Retirement System Rates for Fiscal Year 2020-21
2020-48	20200529May 29, 2020	Statewide Vendor Product Enhancement Approvals
2020-47	20200413April 13, 2020	Families First Coronavirus Response Act (FFCRA) - Implementing Leave Provisions, Update to OSUP Memorandum #2020-46
2020-46	20200402April 2, 2020	Families First Coronavirus Response Act (FFCRA) - Leave Provisions, Update to OSUP Memorandum #2020-45
2020-45	20200401April 1, 2020	Families First Coronavirus Response Act (FFCRA) - Employee Notice Requirement
2020-44	20200327March 27, 2020	Report of LaGov HCM Aged Outstanding Payroll Checks
2020-43	20200327March 27, 2020	Social Security Number Verification Report
2020-42	20200213Feb. 13, 2020	Federal/State Tax Exempt Status and Other Critical Tax Information
2020-41	20200204Feb. 4, 2020	Release of Affordable Care Act Forms 1095-C
2020-40	20200203Feb. 3, 2020	2020 Tax Withholding for Non-Residents Aliens
2020-39	20200131Jan. 31, 2020	Affordable Care Act Infotype 9004 Entry for 2020
2020-38	20200127Jan. 27, 2020	Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM
2020-37	20200127Jan. 27, 2020	Release of 2019 Forms W-2
2020-36	20200109Jan. 9, 2020	Tax Rates for Calendar Year 2020
2020-35	20200109Jan. 9, 2020	Affordable Care Act Workshop/Training Course
2020-34	20200107Jan. 7, 2020	W-2 On-line Self View and Print Availability Notice
2020-33	20200103Jan. 3, 2020	Update to OSUP Memorandum #2020-27, 2019 Affordable Care Act Reporting Deadline Extended
2020-32	20191216Dec. 16, 2019	2020 Form W-4 and Employer Instructions-Update to OSUP Memorandum #2020-09
2020-31	20191212Dec. 12, 2019	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notices Processing
2020-30	20191202Dec. 2, 2019	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2020
2020-29	20191202Dec. 2, 2019	2019 Form W-2 Processing
2020-28	20191125Nov. 25, 2019	Annual SCCC Campaign Close Notice - Reminder to Enter Payroll Deductions for the First Pay Period in 2020
2020-27	20191122Nov. 22, 2019	2019 Affordable Care Act Reporting
2020-26	20191122Nov. 22, 2019	Holiday Processing for December 2019
2020-25	20191106Nov. 6, 2019	Holiday Processing for November 2019
2020-24	20191029Oct. 29, 2019	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2019
2020-23	20191029Oct. 29, 2019	Review of IRC §457 and §403(b) Year-To-Date Deductions
2020-22	20191029Oct. 29, 2019	W-2 On-line Self View and Print Option
2020-21	20191025Oct. 25, 2019	OSUP Policy on Statewide Vendor Refunds
2020-20	20191025Oct. 25, 2019	Aged Outstanding Checks Considered Abandoned Property
2020-19	20191021Oct. 21, 2019	Update to OSUP Memorandum #2019-51, Employee/Employer Retirement System Rates for Fiscal Year 2019-20
2020-18	20191021Oct. 21, 2019	Fringe Benefits Reporting for Calendar Year 2019
2020-17	20191021Oct. 21, 2019	Purchasing Savings Bonds
2020-16	20191015Oct. 15, 2019	Flexible Spending Account Unsubstantiated Claims
2020-15	20191011Oct. 11, 2019	Payroll Deductions Authorized for Calendar Year 2020 and Statewide Vendors/Products Removed from Payroll Deduction
2020-14	20191009Oct. 9, 2019	Fair labor Standards Act Changes-Final Rule on Overtime, Update to OSUP Memorandum #2017-12
2020-13	20190930Sept. 30, 2019	Annual Enrollment for Plan Year 2020
2020-12	20190926Sept. 26, 2019	Social Security Number Verification Report
2020-11	20190912Sept. 12, 2019	Affordable Care Act - 2020 Waiver Documentation
2020-10	20190912Sept. 12, 2019	Policy Change for the Following Statewide Vendor Product: LegalShield (30052) Identity Theft Policies
2020-09	20190903Sept. 3, 2019	2020 Draft Form W-4 and Employer Instructions - Second Draft, Update to OSUP Memorandum #2019-50
2020-08	20190830Aug. 30, 2019	Outstanding Employee Claim/Overpayment Balances as of June 30, 2019 for Separated Employees - Immediate Action Required
2020-07	20190826Aug. 26, 2019	Changes to the Rule Governing State Combined Charitable Campaign Deductions
2020-06	20190815Aug. 15, 2019	2019 State Combined Charitable Campaign
2020-05	20190815Aug. 15, 2019	National Payroll Week - September 2 - 6, 2019
2020-04	20190730July 30, 2019	Affordable Care Act Standard Measurement Period Actions
2020-03	20190730July 30, 2019	Calendar Year 2021 OSUP Pay Period Table & OSUP Calendar
2020-02	20190702July 2, 2019	Teachers' Retirement Annual Reporting of Sick Leave
2020-01	20190702July 2, 2019	Teachers' Retirement and Louisiana School Employees' Retirement Annual Salary File for 2018-19 (Retirement Return to Work Input File)

OSUP Memoranda FY 2018-19

Memo No.	Date	Subject
2019-52	20190627June 27, 2019	Update to OSUP Memorandum #2019-48, New Vendors/Products Approved for July 2019
2019-51	20190619June 19, 2019	Update to OSUP Memorandum #2019-19, Employee/Employer Retirement System Rates for Fiscal Year 2019-20
2019-50	20190613June 13, 2019	2020 Draft Form W-4 and Employer Instructions
2019-49	20190606June 6, 2019	Social Security Number Verification Report
2019-48	20190530May 30, 2019	New Vendors/Products Approved for July 2019
2019-47	20190530May 30, 2019	Statewide Vendor Product Enhancement Approvals
2019-46	20190529May 29, 2019	Fiscal Year End Payroll Processing Schedules
2019-45	20190530May 20, 2019	State Combined Charitable Campaign - Notice of Proposed Changes
2019-44	20190328March 28, 2019	Social Security Number Verification Report
2019-43	20190326March 26, 2019	Annual SCCC Notification - Request for Coordinators
2019-42	20190325March 25, 2019	Report of LaGov HCM Aged Outstanding Payroll Checks
2019-41	20190322March 22, 2019	Agency Security Removed for OGB Payment Plan Wage Types
2019-40	20190312March 12, 2019	Outstanding Employee Claim/Overpayment Balances as of December 31, 2018 for Separated Employees - Immediate Action Required
2019-39	20190301March 1, 2019	Affordable Care Act Infotype 9004 Entry for 2019
2019-38	20190227Feb. 27, 2019	Requesting Duplicate Affordable Care Act Forms 1095-C
2019-37	20190204Feb. 4, 2019	Release of Affordable Care Act Forms 1095-C
2019-36	20190129Jan. 29, 2019	Release of 2018 Forms W-2
2019-35	20190122Jan. 22, 2019	Statewide Vendor/Product Removed from Payroll Deduction
2019-34	20190114Jan. 14, 2019	2019 Tax Withholding for Non-Resident Aliens
2019-33	20190104Jan. 4, 2019	Tax Rates for Calendar Year 2019
2019-32	20190103Jan. 3, 2019	W-2 On-Line Self View and Print Availability Notice
2019-31	20190102Jan. 2, 2019	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notices Procedures
2019-30	20190102Jan. 2, 2019	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2019
2019-29	20181213Dec. 13, 2018	Update to OSUP Memorandum #2019-24, 2018 Affordable Care Act Reporting Deadline Extended
2019-28	20181210Dec. 10, 2018	Federal/State Tax Exempt Status and Other Critical Tax Information
2019-27	20181207Dec. 7, 2018	Statewide Vendor Product Enhancement Approvals
2019-26	20181127Nov. 27, 2018	2018 Form W-2 Processing
2019-25	20181127Nov. 27, 2018	Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM
2019-24	20181127Nov. 27, 2018	2018 Affordable Care Act Reporting
2019-23	20181116Nov. 16, 2018	Annual SCCC Campaign Close Notice-Reminder to Enter Payroll Deductions for the First Pay Period in 2019
2019-22	20181115Nov. 15, 2018	Holiday Processing for December 2018
2019-21	20181114Nov. 14, 2018	Update to OSUP Memorandum #2004-29, Statewide Vendors Arrears Processing in LaGov HCM
2019-20	20181113Nov. 13, 2018	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2018
2019-19	20181113Nov. 13, 2018	Update to OSUP Memorandum #2018-51, Employee/Employer Retirement System Rates for Fiscal Year 2018-19
2019-18	20181113Nov. 13, 2018	OSUP Policy on Statewide Vendor Refunds
2019-17	20181113Nov. 1, 2018	Aged Outstanding Checks Considered Abandoned Property
2019-16	20181101Nov. 1, 2018	Review of IRC §457 and §403(b) Year-To-Date Deductions
2019-15	20181031Oct. 31, 2018	Purchasing Savings Bonds
2019-14	20181030Oct. 30, 2018	Fringe Benefits Reporting for Calendar Year 2018
2019-13	20181029Oct. 29, 2018	W-2 On-line Self View and Print Option
2019-12	20181026Oct. 26, 2018	Holiday Processing for November 2018
2019-11	20181009Oct. 9, 2018	Annual Enrollment for Plan Year 2019
2019-10	20181004Oct. 4, 2018	Social Security Number Verification Report
2019-09	20180928Sept. 28, 2018	Payroll Deductions Authorized for Calendar Year 2019 and Statewide Vendors/Products Removed from Payroll Deduction
2019-08	20180914Sept. 14, 2018	Outstanding Employee Claim/Overpayment Balances as of June 30, 2018 for Separated Employees - Immediate Action Required
2019-07	20180904Sept. 4, 2018	Affordable Care Act Standard Measurement Period Actions
2019-06	20180830Aug. 30, 2018	2018 State Combined Charitable Campaign
2019-05	20180823Aug. 23, 2018	Rate Changes for Statewide Vendor Products
2019-04	20180821Aug. 21, 2018	National Payroll Week - September 3-7, 2018
2019-03	20180719July 19, 2018	Calendar Year 2020 OSUP Pay Period Table & OSUP Calendar
2019-02	20180706July 6, 2018	Teachers’ Retirement and Louisiana School Employees’ Retirement Annual Salary File for 2017-18 (Retirement Return to Work Input File)
2019-01	20180706July 6, 2018	Teachers’ Retirement Annual Reporting of Sick Leave