Memoranda

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Numerical OSUP memoranda are issued to advise agencies of policies and procedures issued by the Division of Administration and/or the Office of State Uniform Payroll, changes to federal or state laws regarding payroll related issues, information regarding withholding and/or report changes, etc. Agency-specific attachments are not available on this website. These are sent via email to the agency human resource director and employee administrator. Memoranda for the last 5 years can be accessed by clicking on the links provided below. A copy of OSUP memoranda not available on the OSUP website will be furnished to agencies on request.

All OSUP memoranda are electronically mailed to agency employee administrators and HR directors who have subscribed to the OTS Human Resource System Electronic Notification Listserv. Agency personnel who wish to receive memos electronically must self-subscribe to the HR Employee Administration Electronic Notification Listserv. For HR Directors, Employee Administration Managers and others who have already subscribed to this Listserv to receive memos and other correspondence from OTS through email, no action is required. To subscribe to the Listserv click on the link provided below and follow the instructions provided there.

OTS Human Resource System Electronic Notification Listserv

Memos by Fiscal Year:

OSUP Memoranda FY 2021-22

Memo No.	Date	Subject
2022-01	July 16, 2021	Teachers' Retirement Annual Reporting of Sick Leave

OSUP Memoranda FY 2020-21

Memo No.	Date	Subject
2021-53	June 29, 2021	New Vendors/Products Approved for July 2021
2021-52	June 18, 2021	Social Security Number Verification Report
2021-51	June 16, 2021	2019 Flexible Spending Account Unsubstantiated Claims
2021-50	June 7, 2021	Update to OSUP Memorandum #2021-14 Employee/Employer Retirement System Rates for Fiscal Year 2021/2022
2021-49	June 3, 2021	Fiscal Year End Payroll Processing Schedules
2021-48	May 3, 2021	Report of LaGov HCM Aged Outstanding Payroll Checks
2021-47	April 13, 2021	Civil Service Rule 11.35(d) Leave
2021-46	April 13, 2021	OSUP Website
2021-45	April 6, 2021	Annual SCCC Notification - Request for Coordinators
2021-44	April 1, 2021	Social Security Number Verification Report
2021-43	March 29, 2021	2021 Tax Withholding for Non-Resident Aliens
2021-42	20210312March 12, 2021	Outstanding Employee Claim/Overpayment Balances as of 12/31/2020 for Separated Employees - Immediate Action Required
2021-41	20210302March 2, 2021	Affordable Care Act Infotype 9004 Entry for 2021
2021-40	20210219Feb. 19, 2021	Release of Affordable Care Act Forms 1095-C
2021-39	20210218Feb. 18, 2021	Federal/State Tax Exempt Status and Other Critical Tax Information
2021-38	20210202Feb. 2, 2021	Release of 2020 Forms W-2
2021-37	20210120Jan. 20, 2021	Tax Rates for Calendar Year 2021
2021-36	20210120Jan. 20, 2021	Statewide Vendor/Product Removed from Payroll Deduction: MSofA Dent-All Plan, Inc. (30047) Dental Policies
2021-35	20210106Jan. 6, 2021	W-2 On-line Self View and Print Availability Notice
2021-34	20210106Jan. 6, 2021	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2021
2021-33	20201230Dec. 30, 2020	Families First Coronavirus Response Act - Update
2021-32	20201218Dec. 18, 2020	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notice Procedures
2021-31	20201211Dec. 11, 2020	Update to Reverse and Replace Employee Check/EFT Procedures
2021-30	20201202Dec. 2, 2020	Annual SCCC Campaign Close Notice - Reminder to Enter Payroll Deductions for the First Pay Period in 2021
2021-29	20201201Dec. 1, 2020	2020 Affordable Care Act Reporting Deadline Extended
2021-28	20201201Dec. 1, 2020	Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM
2021-27	20201130Nov. 30, 2020	2020 Form W-2 Processing
2021-26	20201120Nov. 20, 2020	Holiday Processing for December 2020
2021-25	20201120Nov. 20, 2020	Statewide Vendor Product Enhancement Approvals
2021-24	20201110Nov. 10, 2020	Calendar Year 2022 OSUP Pay Period Table & OSUP Calendar
2021-23	20201030Oct. 30, 2020	Holiday Processing for November 2020
2021-22	20201028Oct. 28, 2020	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2020
2021-21	20201027Oct. 27, 2020	Review of IRC §457 and §403(b) Year-to-Date Deductions
2021-20	20201027Oct. 27, 2020	Fringe Benefits Reporting for Calendar Year 2020
2021-19	20201027Oct. 27, 2020	OSUP Policy on Statewide Vendor Refunds
2021-18	20201027Oct. 27, 2020	Purchasing Savings Bonds
2021-17	20201027Oct. 27, 2020	Aged Outstanding Checks Considered Abandoned Property
2021-16	20201022Oct. 22, 2020	W-2 On-line Self View and Print Option
2021-15	20201019Oct. 19, 2020	Affordable Care Act - 2021 Waiver Documentation
2021-14	20201016Oct. 16, 2020	Update to OSUP Memorandum #2020-49 Employee/Employer Retirement System Rates for Fiscal Year 2020/2021
2021-13	20201002Oct. 2, 2020	Payroll Deductions Authorized for Calendar Year 2021
2021-12	20201001Oct. 1, 2020	Presidential Memorandum Payroll Tax Deferral Employee Share Social Security Tax
2021-11	20200929Sept. 29, 2020	Annual Enrollment for Plan Year 2021
2021-10	20200928Sept. 28, 2020	Revised Calendar Year 2021 OSUP Calendar
2021-09	20200925Sept. 25, 2020	Social Security Number Verification Report
2021-08	20200915Sept. 15, 2020	Affordable Care Act Standard Measurement Period Actions
2021-07	20200910Sept. 10, 2020	Outstanding Employee Claim/Overpayment Balances as of June 30, 2020 for Separated Employees-Immediate Action Required
2021-06	20200901Sept. 1, 2020	2020 State Combined Charitable Campaign
2021-05	20200820Aug. 20, 2020	National Payroll Week- September 7-11, 2020
2021-04	20200818Aug. 18, 2020	LEO Withholding Election Availability Update to OSUP Memoranda #2020-32 and #2020-42
2021-03	20200807Aug. 7, 2020	Annual SCCC Notification- Request for Coordinators
2021-02	20200701July 1, 2020	Teachers' Retirement Annual Reporting of Sick Leave
2021-01	20200701July 1, 2020	Teachers' Retirement and Louisiana School Employees' Retirement Annual Salary File for 2019-2020 (Retirement Return to Work Input File)

OSUP Memoranda FY 2019-20

Memo No.	Date	Subject
2020-53	20200630June 30, 2020	Social Security Number Verification Report
2020-52	20200619June 19, 2020	Louisiana Deferred Compensation Contributions and 27 Pay Periods in Calendar Year 2020
2020-51	20200604June 4, 2020	Fiscal Year End Payroll Processing Schedules
2020-50	20200603June 3, 2020	New Vendors/Products Approved for July 2020
2020-49	20200603June 3, 2020	Update to OSUP Memorandum #2020-19, Employee/Employer Retirement System Rates for Fiscal Year 2020-21
2020-48	20200529May 29, 2020	Statewide Vendor Product Enhancement Approvals
2020-47	20200413April 13, 2020	Families First Coronavirus Response Act (FFCRA) - Implementing Leave Provisions, Update to OSUP Memorandum #2020-46
2020-46	20200402April 2, 2020	Families First Coronavirus Response Act (FFCRA) - Leave Provisions, Update to OSUP Memorandum #2020-45
2020-45	20200401April 1, 2020	Families First Coronavirus Response Act (FFCRA) - Employee Notice Requirement
2020-44	20200327March 27, 2020	Report of LaGov HCM Aged Outstanding Payroll Checks
2020-43	20200327March 27, 2020	Social Security Number Verification Report
2020-42	20200213Feb. 13, 2020	Federal/State Tax Exempt Status and Other Critical Tax Information
2020-41	20200204Feb. 4, 2020	Release of Affordable Care Act Forms 1095-C
2020-40	20200203Feb. 3, 2020	2020 Tax Withholding for Non-Residents Aliens
2020-39	20200131Jan. 31, 2020	Affordable Care Act Infotype 9004 Entry for 2020
2020-38	20200127Jan. 27, 2020	Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM
2020-37	20200127Jan. 27, 2020	Release of 2019 Forms W-2
2020-36	20200109Jan. 9, 2020	Tax Rates for Calendar Year 2020
2020-35	20200109Jan. 9, 2020	Affordable Care Act Workshop/Training Course
2020-34	20200107Jan. 7, 2020	W-2 On-line Self View and Print Availability Notice
2020-33	20200103Jan. 3, 2020	Update to OSUP Memorandum #2020-27, 2019 Affordable Care Act Reporting Deadline Extended
2020-32	20191216Dec. 16, 2019	2020 Form W-4 and Employer Instructions-Update to OSUP Memorandum #2020-09
2020-31	20191212Dec. 12, 2019	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notices Processing
2020-30	20191202Dec. 2, 2019	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2020
2020-29	20191202Dec. 2, 2019	2019 Form W-2 Processing
2020-28	20191125Nov. 25, 2019	Annual SCCC Campaign Close Notice - Reminder to Enter Payroll Deductions for the First Pay Period in 2020
2020-27	20191122Nov. 22, 2019	2019 Affordable Care Act Reporting
2020-26	20191122Nov. 22, 2019	Holiday Processing for December 2019
2020-25	20191106Nov. 6, 2019	Holiday Processing for November 2019
2020-24	20191029Oct. 29, 2019	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2019
2020-23	20191029Oct. 29, 2019	Review of IRC §457 and §403(b) Year-To-Date Deductions
2020-22	20191029Oct. 29, 2019	W-2 On-line Self View and Print Option
2020-21	20191025Oct. 25, 2019	OSUP Policy on Statewide Vendor Refunds
2020-20	20191025Oct. 25, 2019	Aged Outstanding Checks Considered Abandoned Property
2020-19	20191021Oct. 21, 2019	Update to OSUP Memorandum #2019-51, Employee/Employer Retirement System Rates for Fiscal Year 2019-20
2020-18	20191021Oct. 21, 2019	Fringe Benefits Reporting for Calendar Year 2019
2020-17	20191021Oct. 21, 2019	Purchasing Savings Bonds
2020-16	20191015Oct. 15, 2019	Flexible Spending Account Unsubstantiated Claims
2020-15	20191011Oct. 11, 2019	Payroll Deductions Authorized for Calendar Year 2020 and Statewide Vendors/Products Removed from Payroll Deduction
2020-14	20191009Oct. 9, 2019	Fair labor Standards Act Changes-Final Rule on Overtime, Update to OSUP Memorandum #2017-12
2020-13	20190930Sept. 30, 2019	Annual Enrollment for Plan Year 2020
2020-12	20190926Sept. 26, 2019	Social Security Number Verification Report
2020-11	20190912Sept. 12, 2019	Affordable Care Act - 2020 Waiver Documentation
2020-10	20190912Sept. 12, 2019	Policy Change for the Following Statewide Vendor Product: LegalShield (30052) Identity Theft Policies
2020-09	20190903Sept. 3, 2019	2020 Draft Form W-4 and Employer Instructions - Second Draft, Update to OSUP Memorandum #2019-50
2020-08	20190830Aug. 30, 2019	Outstanding Employee Claim/Overpayment Balances as of June 30, 2019 for Separated Employees - Immediate Action Required
2020-07	20190826Aug. 26, 2019	Changes to the Rule Governing State Combined Charitable Campaign Deductions
2020-06	20190815Aug. 15, 2019	2019 State Combined Charitable Campaign
2020-05	20190815Aug. 15, 2019	National Payroll Week - September 2 - 6, 2019
2020-04	20190730July 30, 2019	Affordable Care Act Standard Measurement Period Actions
2020-03	20190730July 30, 2019	Calendar Year 2021 OSUP Pay Period Table & OSUP Calendar
2020-02	20190702July 2, 2019	Teachers' Retirement Annual Reporting of Sick Leave
2020-01	20190702July 2, 2019	Teachers' Retirement and Louisiana School Employees' Retirement Annual Salary File for 2018-19 (Retirement Return to Work Input File)

OSUP Memoranda FY 2018-19

Memo No.	Date	Subject
2019-52	20190627June 27, 2019	Update to OSUP Memorandum #2019-48, New Vendors/Products Approved for July 2019
2019-51	20190619June 19, 2019	Update to OSUP Memorandum #2019-19, Employee/Employer Retirement System Rates for Fiscal Year 2019-20
2019-50	20190613June 13, 2019	2020 Draft Form W-4 and Employer Instructions
2019-49	20190606June 6, 2019	Social Security Number Verification Report
2019-48	20190530May 30, 2019	New Vendors/Products Approved for July 2019
2019-47	20190530May 30, 2019	Statewide Vendor Product Enhancement Approvals
2019-46	20190529May 29, 2019	Fiscal Year End Payroll Processing Schedules
2019-45	20190530May 20, 2019	State Combined Charitable Campaign - Notice of Proposed Changes
2019-44	20190328March 28, 2019	Social Security Number Verification Report
2019-43	20190326March 26, 2019	Annual SCCC Notification - Request for Coordinators
2019-42	20190325March 25, 2019	Report of LaGov HCM Aged Outstanding Payroll Checks
2019-41	20190322March 22, 2019	Agency Security Removed for OGB Payment Plan Wage Types
2019-40	20190312March 12, 2019	Outstanding Employee Claim/Overpayment Balances as of December 31, 2018 for Separated Employees - Immediate Action Required
2019-39	20190301March 1, 2019	Affordable Care Act Infotype 9004 Entry for 2019
2019-38	20190227Feb. 27, 2019	Requesting Duplicate Affordable Care Act Forms 1095-C
2019-37	20190204Feb. 4, 2019	Release of Affordable Care Act Forms 1095-C
2019-36	20190129Jan. 29, 2019	Release of 2018 Forms W-2
2019-35	20190122Jan. 22, 2019	Statewide Vendor/Product Removed from Payroll Deduction
2019-34	20190114Jan. 14, 2019	2019 Tax Withholding for Non-Resident Aliens
2019-33	20190104Jan. 4, 2019	Tax Rates for Calendar Year 2019
2019-32	20190103Jan. 3, 2019	W-2 On-Line Self View and Print Availability Notice
2019-31	20190102Jan. 2, 2019	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notices Procedures
2019-30	20190102Jan. 2, 2019	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2019
2019-29	20181213Dec. 13, 2018	Update to OSUP Memorandum #2019-24, 2018 Affordable Care Act Reporting Deadline Extended
2019-28	20181210Dec. 10, 2018	Federal/State Tax Exempt Status and Other Critical Tax Information
2019-27	20181207Dec. 7, 2018	Statewide Vendor Product Enhancement Approvals
2019-26	20181127Nov. 27, 2018	2018 Form W-2 Processing
2019-25	20181127Nov. 27, 2018	Mid-Year Flexible Benefits Plan Eligible Statewide Vendor Processing in LaGov HCM
2019-24	20181127Nov. 27, 2018	2018 Affordable Care Act Reporting
2019-23	20181116Nov. 16, 2018	Annual SCCC Campaign Close Notice-Reminder to Enter Payroll Deductions for the First Pay Period in 2019
2019-22	20181115Nov. 15, 2018	Holiday Processing for December 2018
2019-21	20181114Nov. 14, 2018	Update to OSUP Memorandum #2004-29, Statewide Vendors Arrears Processing in LaGov HCM
2019-20	20181113Nov. 13, 2018	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2018
2019-19	20181113Nov. 13, 2018	Update to OSUP Memorandum #2018-51, Employee/Employer Retirement System Rates for Fiscal Year 2018-19
2019-18	20181113Nov. 13, 2018	OSUP Policy on Statewide Vendor Refunds
2019-17	20181113Nov. 1, 2018	Aged Outstanding Checks Considered Abandoned Property
2019-16	20181101Nov. 1, 2018	Review of IRC §457 and §403(b) Year-To-Date Deductions
2019-15	20181031Oct. 31, 2018	Purchasing Savings Bonds
2019-14	20181030Oct. 30, 2018	Fringe Benefits Reporting for Calendar Year 2018
2019-13	20181029Oct. 29, 2018	W-2 On-line Self View and Print Option
2019-12	20181026Oct. 26, 2018	Holiday Processing for November 2018
2019-11	20181009Oct. 9, 2018	Annual Enrollment for Plan Year 2019
2019-10	20181004Oct. 4, 2018	Social Security Number Verification Report
2019-09	20180928Sept. 28, 2018	Payroll Deductions Authorized for Calendar Year 2019 and Statewide Vendors/Products Removed from Payroll Deduction
2019-08	20180914Sept. 14, 2018	Outstanding Employee Claim/Overpayment Balances as of June 30, 2018 for Separated Employees - Immediate Action Required
2019-07	20180904Sept. 4, 2018	Affordable Care Act Standard Measurement Period Actions
2019-06	20180830Aug. 30, 2018	2018 State Combined Charitable Campaign
2019-05	20180823Aug. 23, 2018	Rate Changes for Statewide Vendor Products
2019-04	20180821Aug. 21, 2018	National Payroll Week - September 3-7, 2018
2019-03	20180719July 19, 2018	Calendar Year 2020 OSUP Pay Period Table & OSUP Calendar
2019-02	20180706July 6, 2018	Teachers’ Retirement and Louisiana School Employees’ Retirement Annual Salary File for 2017-18 (Retirement Return to Work Input File)
2019-01	20180706July 6, 2018	Teachers’ Retirement Annual Reporting of Sick Leave

OSUP Memoranda FY 2017-18

Memo No.	Date	Subject
2018-55	20180628June 28, 2018	IRS Withholding Calculator, Update to OSUP Memoranda #2018-30, #2018-34, #2018-43
2018-54	20180627June 27, 2018	Social Security Number Verification Report
2018-53	20180626June 26, 2018	2019 Draft Form W-4 and Instructions
2018-52	20180621June 21, 2018	New Vendors/Products Approved for July 2018
2018-51	20180613June 13, 2018	Update to OSUP Memorandum #2018-27, Employee/Employer Retirement System Rates for Fiscal Year 2018-19
2018-50	20180613June 13, 2018	Statewide Vendor Product Enhancement Approvals
2018-49	20180612June 12, 2018	Fiscal Year End Payroll Processing Schedules
2018-48	20180410April 10, 2018	Fringe Benefit Taxation for Moving Expenses
2018-47	20180405April 5, 2018	Report of LaGov HCM Aged Outstanding Payroll Checks
2018-46	20180403April 3, 2018	Annual SCCC Notification - Request for Coordinators
2018-45	20180402April 2, 2018	Policy Change for the Following Statewide Vendor Product: MSofA Dent-All Plan (30047) Dental Policies
2018-44	20180327March 27, 2018	Social Security Number Verification Report
2018-43	20180319March 19, 2018	2018 Form W-4 and IRS Withholding Calculator, Update to OSUP Memoranda #2018-34 and #2018-30
2018-42	20180312March 12, 2018	Update to OSUP Memoranda #2016-57 and #2017-06, Employees Receiving Lump-Sum Payments with Active Child Support
2018-41	20180312March 12, 2018	2018 Revised Louisiana State Tax Tables
2018-40	20180312March 12, 2018	Outstanding Employee Claim/Overpayment Balances as of December 31, 2017 for Separated Employees - Immediate Action Required
2018-39	20180309March 9, 2018	2018 Tax Withholding for Non-Resident Aliens
2018-38	20180301March 1, 2018	Affordable Care Act Reporting for Calendar Year 2018
2018-37	20180214Feb. 14, 2018	Release of Affordable Care Act Forms 1095-C
2018-36	20180206Feb. 6, 2018	Tax Rates for Calendar Year 2018
2018-35	20180124Jan. 24, 2018	Release of 2017 Forms W-2
2018-34	20180124Jan. 24, 2018	Tax Guidance for Calendar Year 2018
2018-33	20180105Jan. 5, 2018	Update to OSUP Memorandum #2018-20, 2017 Affordable Care Act Reporting Deadline Extended
2018-32	20180104Jan. 4, 2018	IRC §457 and §403(b) Retirement Savings Contribution Limits for Calendar Year 2018
2018-31	20180103Jan. 3, 2018	W-2 On-line Self View and Print Availability Notice
2018-30	20171211Dec. 11, 2017	Federal/State Tax Exempt Status and Other Critical Tax Information
2018-29	20171205Dec. 5, 2017	Affordable Care Act Health Insurance Marketplace Information and Subsidy Notices Procedures
2018-28	20171130Nov. 30, 2017	OGB Deductions for Rehired Retirees, Update to OSUP Memorandum #2009-27
2018-27	20171129Nov. 29, 2017	Update to OSUP Memorandum #2017-44, Employee/Employer Retirement System Rates for Fiscal Year 2017-18
2018-26	20171128Nov. 28, 2017	2017 Form W-2 Processing
2018-25	20171128Nov. 28, 2017	Continental General Insurance Company - 30108 (formerly United Teacher Associates) Removal from Payroll Deduction Effective for Plan Year 2018
2018-24	20171122Nov. 22, 2017	Annual SCCC Campaign Close Notice - Reminder to Enter Payroll Deductions for the First Pay Period in 2018
2018-23	20171122Nov. 22, 2017	Statewide Vendor Product Enhancement Approvals
2018-22	20171122Nov. 22, 2017	Holiday Processing for December 2017
2018-21	20171117Nov. 17, 2017	IRS Forms 1099-MISC and 1099-INT for Calendar Year 2017
2018-20	20171117Nov. 17, 2017	2017 Affordable Care Act Reporting
2018-19	20171109Nov. 9, 2017	Aged Outstanding Checks Considered Abandoned Property
2018-18	20171108Nov. 8, 2017	Purchasing Savings Bonds
2018-17	20171108Nov. 8, 2017	Review of IRC §457 and §403(b) Year-To-Date Deductions
2018-16	20171107Nov. 7, 2017	W-2 On-line Self View and Print Option
2018-15	20171103Nov. 3, 2017	Medical Support Orders and Changes in the LaGov HCM System, Update to OSUP Memorandum #2005-10
2018-14	20171103Nov. 3, 2017	Fringe Benefits Reporting for Calendar Year 2017
2018-13	20171103Nov. 3, 2017	Affordable Care Act - 2018 Waiver Documentation
2018-12	20171031Oct. 31, 2017	Holiday Processing for November 2017
2018-11	20171012Oct. 12, 2017	Changes to LSU First Health Plan Procedures, Update to OSUP Memorandum #2018-09
2018-10	20171006Oct. 6, 2017	Payroll Deductions Authorized for Calendar Year 2018 and Statewide Vendors/Products Removed from Payroll Deduction
2018-09	20171003Oct. 3, 2017	LSU First Annual Enrollment and Rate Changes for Plan Year 2018
2018-08	20170928Sept. 28, 2017	Social Security Number Verification Report
2018-07	20170915Sept. 15, 2017	Outstanding Employee Claim/Overpayment Balances as of June 30, 2017 for Separated Employees - Immediateir Action Required
2018-06	20170906Sept. 6, 2017	Affordable Care Act Standard Measurement Period Actions
2018-05	20170831Aug. 31, 2017	Rate Change for the Following Statewide Vendor Product: Continental General Insurance Co (30108 - formerly United Teacher Associates) Long Term Care - N/S
2018-04	20170815Aug. 15, 2017	National Payroll Week - September 4 - 8, 2017
2018-03	20170815Aug. 15, 2017	Charity Fundraising Outside of the State Combined Charitable Campaign
2018-02	20170707July 7, 2017	Teachers’ Retirement Annual Reporting of Sick Leave
2018-01	20170707July 7, 2017	Teachers’ Retirement and Louisiana School Employees’ Retirement Annual Salary File for 2016-2017 (Retirement Return to Work Input File)