LaGov Accounts Payable Information for Agencies
The Office of State Uniform Payroll is the accounts payable Central Control Agency for vendor payment processing for the LaGov ERP system.
As of March 16, 2021, the Office of Statewide Reporting and Accounting Policy prints and mails all checks except those that are requested to be held/pulled by an agency. These checks are forwarded for pickup/distribution by the State Treasury Office.
Vendors on the LaGov ERP Accounts Payable System should visit the Accounts Payable Vendor page on this site.
Vendor direct deposit payments are sent each work day, except when that day is a state holiday. When there is a state holiday, direct deposit payments will be sent the next working day following the holiday.
Vendor check payments are printed and mailed on Tuesdays and Fridays of each week, except when that day is a state holiday. When there is a state holiday on a Tuesday or a Friday, checks will be printed and mailed the next working day following the holiday.
All LaGov ERP agencies must complete a LaGov AP Agency Authorization Setup/Change form (see under forms to the right) to authorize personnel for different tasks.
This authorization remains in effect until overwritten by a subsequent authorization form.
Agency Request for OSRAP to Pull a Check Payment
All checks are mailed to the payee except those selected by the agency to be pulled by OSRAP.
Agencies should review the procedure for marking a check payment to be pulled by OSRAP. See right-hand sidebar on this page.
All agencies must pick up pulled checks at the State Treasurer's Office. Checks will be available for pick up by 11:30 a.m., barring any delays from State Mail, in the Capitol Annex, Room 120, 1051 North Third St. Questions related to check pick up should be directed to Mark Willie or 225.342.0025.
Payment Reversal, Replacement and Stop Pay Forms for Agency Use Only
When requesting a reversal of a check or EFT payment, a replacement for a check payment or a stop pay/lost check request, follow the appropriate procedure located on the right-hand side of this page and submit the proper forms as indicated to the OSUP Benefits & Financial Administration Unit by the appropriate agency personnel.
Requesting a Same-Day Wire Payment
Agencies may need to pay a vendor by wire. If so, request a same-day wire from the OSUP Wage & Tax Administration Unit using the procedures to the right. Note that a wire transfer is the only electronic payment method for international banks
OSUP/F103 LaGov AP Agency Authorization Setup/Change
OSUP/F7 Affidavit of Forged Endorsement
OSUP/F092 Certificate of Lost LaGov Accounts Payable Vendor Check
OSUP/F093 Stop Payment Request
OSUP/F094 Replace LaGov Accounts Payable Vendor Check